Learning The “Secrets” of Venues

Checklist to Choosing Your Event Venue

Part of the reasons event planners find it so tough to secure the event venue that is right is simply because they are not aware of the right questions to ask. Follow with this checklist for optimal results.

Who is your target audience and what’s the guest list size?

Before coming up with a short-list of event venues to look at know how many will be able to attend from the people which you will invite. You’ll need to be sure that your venue is suitable for the audience and can accommodate your guest list.

Use a hotel partition or a decorative partition, if your event venue is too large for your event to recreate the space size.

If Your event is by invitation only, ask that your attendees RSVP by clearly printing on their invitation you should bear in mind that lots of people do not respond so that you might need to follow up with a telephone call. RSVP is a French acronym that usually implies ‘please respond’.

Know about how to cater to your target audience

Knowing the demographics of your audience is extremely important as it will affect your choice of the event venue. As an example, know what they’re accustomed to, their average earnings, what their likes or dislikes are etc. Your venue ought to reflect their preferences and requirements, if your audience is a group of CEOs.

What’s acceptable for your guests?

Settling for an event venue place that is close to your guests’ residence or work place frequently is a reflection on the number that are expected to attend. One critical element is transport and alcohol intake. You do not want your visitors to drink and drive so it’s wise to offer transportation choices available upon completion of the event so that each one of them get home safely or guarantee taxis available when they leave the venue.


Keep your eyes and adapt your needs accordingly. For example, if it’s supposed to rain and you’re the one coordinating the event have umbrellas or tents meant for an event.

Venue expertise and knowledge

Before choosing to hire a venue for the event, ask from them a list of previous event that they took a part in organizing, so you can observe the wide variety of design options, inquire to see images of these events, and ask references. You may want to speak to some of the employees as well to ascertain what expertise they have and how friendly and accommodating they are. If necessary, discover the ratio of servers to guests, in addition to what they’ll wear throughout your event, and whether or not they could or will operate over-time.

You’ll also need to know what the event venue will help you with and what you have to prepare for, that is decorating, set-up or tear-down. The more behind-the-scenes logistics you have, the better.

Walk around outside the venue and check for potential noise issues, is decorating demanded past the venue, possible dangers and drop-off or parking variables for limousines, buses, or taxis.

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